Official User Guide & Manual

Store Manager Operation Manual

Comprehensive step-by-step instructions for operating Store Manager on Android. Follow these screen-by-screen walkthroughs to scan, crop, decode, generate custom barcodes with logos, and manage your history.

STEP 01 Slot: manual-step-1

Splash & Authentication

Objective: Initialize store workspace and verify user authentication or launch directly into offline mode.

Operational Actions:

  • ✓ Sign in using Google or registered credentials if cloud sync is enabled
  • ✓ Continue directly to offline store management when disconnected
  • ✓ Grant necessary camera, contact, and notification permissions
Screen Context: Display the clean Store Manager branding screen with logo, app title, and login/offline continue options.
Splash & Authentication
store-manager-manual-step-1.png
STEP 02 Slot: manual-step-2

Home Dashboard

Objective: Provide a centralized overview of daily cash flow, receivables, payables, and pending order reminders.

Operational Actions:

  • ✓ View today's cash balance, total receivables, and payables
  • ✓ Perform quick cash-in or cash-out adjustments
  • ✓ Open Quick Sell for immediate unregistered customer sales
  • ✓ Access the Quick Action menu to add purchases, products, or users
  • ✓ Navigate between Orders, Products, Reports, Dues, and Sales via curved bottom navigation
Screen Context: Show the Home Dashboard with the 'Add New' bottom sheet opened, displaying quick action buttons: Purchase, Sale, Product, Customer, Supplier, Due Payment, History, and Expense.
Home Dashboard
store-manager-manual-step-2.png
STEP 03 Slot: manual-step-3

Product & Inventory Management

Objective: Catalog store merchandise with multi-tier packaging units, pricing, barcodes, and batch tracking.

Operational Actions:

  • ✓ Add new product name, category, brand, and optional product image
  • ✓ Define packaging conversion tiers (Package, Sub-pkg, Unit, Sub-unit)
  • ✓ Scan or type barcode identifiers and batch numbers
  • ✓ Set buy rates, retail sell rates, low stock alerts, and expiry dates
  • ✓ Search, filter, edit, or restock existing inventory items
Screen Context: Show product creation form filled with sample product name, category dropdown, barcode entry, buy rate, and sell rate.
Product & Inventory Management
store-manager-manual-step-3.png
STEP 04 Slot: manual-step-4

Customer & Supplier Directory

Objective: Register and manage client profiles for accurate credit management and transaction tracking.

Operational Actions:

  • ✓ Create new Customer or Supplier profiles with name, address/company, and contact number
  • ✓ Import contact details directly from device contacts
  • ✓ View comprehensive purchase history and running ledger balances
  • ✓ Initiate phone calls directly from the client profile
Screen Context: Show client creation form with customer toggle selected, name, contact number, address fields filled, and the 'Import from Contacts' icon visible.
Customer & Supplier Directory
store-manager-manual-step-4.png
STEP 05 Slot: manual-step-5

Point of Sale (POS) & Checkout

Objective: Process retail sales transactions with flexible item selection, pricing adjustments, and receipt generation.

Operational Actions:

  • ✓ Add products by searching or scanning barcodes
  • ✓ Select customer type (Walk-in/Random or Saved Customer)
  • ✓ Adjust unit quantities, custom packaging, and discount amounts
  • ✓ Add extra charges (VAT/tax, delivery, service fee)
  • ✓ Record paid amount, compute due balance, and save as finalized sale or draft
  • ✓ Print or share sales receipts
Screen Context: Show completed sale invoice preview with item breakdown, paid amount, due balance, and print/share receipt options.
Point of Sale (POS) & Checkout
store-manager-manual-step-5.png
STEP 06 Slot: manual-step-6

Due & Credit Management

Objective: Track and collect outstanding payments from customers and settle payable balances with suppliers.

Operational Actions:

  • ✓ Filter dues by Customer (receivables) or Supplier (payables)
  • ✓ Record partial or full due payments with transaction date and note
  • ✓ Set due collection and delivery reminders
  • ✓ Call debtor directly from the due card
Screen Context: Show due payment entry modal for a customer with previous balance, payment amount input, updated remaining balance, and date picker.
Due & Credit Management
store-manager-manual-step-6.png
STEP 07 Slot: manual-step-7

Purchase Orders & Goods Receiving

Objective: Order stock from suppliers and record incoming inventory against placed orders.

Operational Actions:

  • ✓ Create purchase orders with expected delivery dates and supplier details
  • ✓ Inspect pending orders scheduled for today from the home dashboard
  • ✓ Receive delivered items, verify batch details, and update stock counts
  • ✓ Track supplier advance payments and remaining balance
Screen Context: Show supplier order receiving screen with ordered vs received item count, batch details, and inventory update confirmation.
Purchase Orders & Goods Receiving
store-manager-manual-step-7.png
STEP 08 Slot: manual-step-8

Day Balance, Expenses & Settings

Objective: Reconcile daily store register balances, record utility expenses, and manage cloud backup configurations.

Operational Actions:

  • ✓ Open and close daily cash registers with starting cash and calculated closing cash
  • ✓ Log categorized utility bills and operational expenses
  • ✓ Review daily/weekly profit-and-loss statistics and sales charts
  • ✓ Switch app language between English and Bengali
  • ✓ Configure automatic or manual Google Drive database backups
Screen Context: Show settings screen with Google Drive backup authorization status, last sync timestamp, language toggle (English/বাংলা), and store profile info.
Day Balance, Expenses & Settings
store-manager-manual-step-8.png